Policy and Senior Management Commitment

Purpose

This section records RPD's WHS policy, senior management commitments, responsibilities and the evidence used to show those commitments are being followed. It draws RPD's earlier stand-alone sections on PCBU duties and reasonably practicable measures into one commitment section, with the working detail carried by the rest of the WHS system.

Management System Policy

Robertson's Remedial and Painting Pty Ltd specialises in remediation and painting works for domestic, commercial, strata and industrial property.

RPD is committed to maintaining effective relationships with customers, employees, contractors and the community. RPD aims to be a company of choice for customers and to deliver safe, reliable project outcomes.

To keep staff, workers, contractors and visitors safe, RPD maintains a documented management system that supports safe work, customer requirements, legal compliance and continual improvement.

Each year RPD sets measurable business objectives and targets. Project objectives are also set and reviewed as the project progresses. These objectives are used to:

• Eliminate work-related injury and illness so far as reasonably practicable
• Control high-risk work and prevent unauthorised releases from site
• Improve the effectiveness of the WHS system
• Comply with applicable statutory, regulatory, client and contract requirements.

This policy is authorised and endorsed on behalf of Robertson's Remedial and Painting Pty Ltd senior management:

Name:

Position: Director

Signed:

Date:

Senior Management Commitment

Senior Management provides leadership and resources for the WHS system. This includes setting policy intent, assigning responsibilities, reviewing WHS performance, confirming legal compliance and ensuring the system is maintained.

Senior Management demonstrates commitment by:

• Maintaining the WHS Manual, legal register and review process
• Assigning competent people to manage project WHS requirements
• Providing resources for supervision, training, equipment, consultation and risk controls
• Reviewing incidents, hazards, audit findings, corrective actions, KPIs and trends
• Confirming that Breadcrumb and PIMS are used as the live WHS evidence systems
• Reviewing objectives and WHS performance through management review.

WHS Objectives and Targets

Business Objectives

Objective	Target	Measure	Review point
Complete projects on time	All projects	Number of projects completed on time	Monthly review meeting
Complete projects on budget	All projects	Cost overrun	Monthly review meeting
Manage customer complaints	All complaints handled effectively	Close-out of complaints	Monthly review meeting
No lost time injuries	No LTIs	Number of LTIs	Monthly review meeting
Reduce high-risk activities	20% reduction in high-risk activities	Number of high-risk activities	Monthly review meeting
Prevent unauthorised off-site releases	None	Number of off-site releases	Monthly review meeting

Project Objectives

Objective	Measure	Review point
Complete the project on time	Duration of the project	Project milestones
Complete the project on budget	Cost of project	Project milestones
No injuries	No LTIs	Weekly project meeting
Prevent unauthorised off-site releases	None	Monthly review meeting

Process Map

The RPD process map shows how objectives, WHS risk assessment, resources, communication, project delivery and management system review work together.

Figure 1 — RPD WHS process map

WHS Duties and Responsibilities

RPD assigns WHS responsibilities according to each person's role and level of control over the work.

Role	WHS responsibilities
Director	WHS leadership, due diligence, resourcing, legal compliance, management review and continual improvement of the WHS system.
Project Manager	Plan work safely, review project risks, assess service providers, confirm SWMS and permits, allocate resources, communicate WHS requirements and monitor corrective actions.
Site Supervisor	Implement WHS controls on site, conduct inductions and toolbox talks, check worker competency, verify plant and equipment, monitor subcontractors, stop unsafe work and report hazards, incidents and non-conformances.
Workers and subcontractors	Take reasonable care, follow SWMS and site rules, use plant and PPE correctly, report hazards and incidents, participate in consultation and stop work where there is a serious or immediate risk.
PIMS reviewers	Conduct site safety audits, record findings, track non-conformances and corrective actions, monitor WHS performance trends and provide information for management review.

Detailed task controls are managed through risk management, project SWMS, Breadcrumb records, PIMS audits and management review.

Organisational Chart

The current organisational chart is retained in the management register or nominated appendix. Senior Management must review it for relevance and currency when roles change or before WHS Manual reissue.

HR Manual Reference

Bullying, harassment, anti-discrimination, fatigue, psychosocial health, work travel and other HR-focused policies are managed in the RPD HR Manual. The WHS Manual only references those policies where they affect WHS implementation, consultation, fitness for work, training, return to work or worker management.

Records and Evidence

Record	System / location	Evidence required
Management System Policy	WHS Manual / approved export	Current policy wording approved by Senior Management.
WHS objectives and targets	Management review records / project file	Business and project objectives, measures and review outcomes.
Process map	WHS Manual / appendix	Current RPD process map.
Organisational chart	Management register / appendix	Current role structure and reporting lines.
Duties and responsibilities	WHS Manual / role documents / induction records	Defined WHS responsibilities communicated to workers and service providers.
Management review	PIMS / management review records	Review of incidents, audits, corrective actions, KPIs, trends and objectives.
Training, induction and site evidence	Breadcrumb	Evidence that workers and service providers were informed of WHS requirements.

Quick Guide

Step	What RPD checks
1. Set the policy intent	Senior Management confirms the policy reflects RPD's remedial, painting and building repair work.
2. Assign responsibility	WHS duties are clear for the Director, Project Managers, Site Supervisors, workers, subcontractors and PIMS reviewers.
3. Provide resources	Projects have enough supervision, training, plant, equipment, consultation and risk controls to do the work safely.
4. Set objectives	Business and project objectives are measurable and reviewed at the nominated review point.
5. Use the live systems	Breadcrumb holds site administration evidence. PIMS holds audits, trends, findings and management review data.
6. Review performance	Senior Management reviews incidents, hazards, corrective actions, KPIs, trends and objectives.
7. Improve the system	Actions from audits, incidents and reviews are tracked until closed and checked for effectiveness where required.